Introduction
Efficiency is the cornerstone of effective accounting, and Tally, a popular accounting software, offers a range of powerful shortcut keys to streamline your workflow. Whether you're a seasoned accountant or just starting out, knowing these shortcut keys can save you time and make your accounting tasks much more manageable. In this blog, we'll explore some of the most useful Tally shortcut keys to help you become a Tally pro.
Tally is a popular accounting software that offers various shortcut keys to help users navigate and perform tasks more efficiently. Here are some commonly used shortcut keys in Tally:
Navigation Shortcuts:
F1: Select Company.
F2: Date Configuration.
F3: Company Information.
F4: Contra Voucher.
F5: Payment Voucher.
F6: Receipt Voucher.
F7: Journal Voucher.
F8: Sales Voucher.
F9: Purchase Voucher.
F10: Accounting Voucher.
F11: Features.
F12: Configure.
Reports and Display:
Alt + F1: Display Daybook.
Alt + F2: Display Balance Sheet.
Alt + F3: Display Profit & Loss A/c.
Alt + F4: Display Trial Balance.
Alt + F5: Display Stock Summary.
Alt + F6: Display Item Summary.
Alt + F7: Display Day Summary.
General Shortcuts:
Ctrl + A: Accept.
Ctrl + B: Budget.
Ctrl + D: Delete Voucher.
Ctrl + F: Find.
Ctrl + G: Go to.
Ctrl + N: Create a New Company.
Ctrl + P: Print.
Ctrl + R: Rewrite Data.
Ctrl + V: Voucher Types.
Other Shortcuts:
Ctrl + Enter: Accept a form.
Ctrl + Q: Abandon a form.
Ctrl + W: Close a company.
Alt + 2: Duplicate Voucher.
ALT + D: To delete the voucher group and stock items
ALT + X: Cancel current voucher
ALT + F1: It helps in shutting down the company
ALT + C: It creates a master
ALT + E: It exports the menu
ALT + M: To keep the mail menu open
ALT + F4: It helps you to quit
ALT + F5: It helps you to credit notes
ALT + F6: It helps you to debit note
Alt+I: To insert a voucher in a report
Alt+2: To create an entry in the report, by duplicating a voucher
Enter: To drill down from a line in a report
Alt+D: To delete an entry from a report
Alt+A: To add a voucher in a report
Ctrl+R: To remove an entry from a report
Alt+T: To hide or show the details in a table
Alt+U: To display all hidden line entries if they were removed
Ctrl+U: To display the last hidden line
Shift+Enter: To expand or collapse information in a report
Ctrl+Enter: To alter a master during voucher entry or from drill-down of a report
Alt+F1/Alt+F5:To view the report in a detailed or condensed format
Space bar: To select/deselect a line in a report
Shift+Space bar: To select or deselect a line in a report
Shift+Up/Down: To perform linear selection/deselection of multiple lines in a report
Ctrl+Spacebar: To select or deselect all lines in a report
Ctrl+Shift+End: To select or deselect lines till the end
Ctrl+Shift+Home: To select or deselect lines till the top
Ctrl+Alt+I: To invert selection of line items in a report
Alt+V: To open the GST portal
Alt+C: To add a new column
Alt+A: To alter a column
Alt+D: To delete a column
Alt+N: To auto-repeat columns
Alt+F12: To filter data in a report, with a selected range of conditions
Ctrl+F12: To calculate balances using vouchers that satisfy the selected conditions
Ctrl+B: To view values in different ways in a report
Ctrl+H: To change view – display report details in different views / To navigate to voucher view from summary reports / To navigate to post-dated cheque related transactions report
Ctrl+J: To view the exceptions related to a report
F4: To open a contra voucher
F5: To open a payment voucher
F6: To open receipt voucher
F7: To open a journal voucher
Alt+F7: To open a stock journal voucher
Ctrl+F7: To open physical stock
F8: To open a sales voucher
Alt+F8: To open delivery note
Ctrl+F8: To open a sales order
F9: To open a purchase voucher
Alt+F9: To open receipt note
Ctrl+F9: To open a purchase order
Alt+F6: To open a credit note
Alt+F5: To open a debit note
Ctrl+F4: To open a payroll voucher
Ctrl+F6: To open rejection in voucher
Ctrl+F5: To open rejection out voucher
F10: To view list of all vouchers
Alt+R: To retrieve narration from the previous ledger
Alt+C: To open the calculator panel from amount field
Ctrl+T: To mark a voucher as post-dated
Alt+D: To delete a voucher/transaction
Alt+V: To open a manufacturing journal from the quantity field of a journal voucher
Ctrl+D: To remove item/ledger line in a voucher
Ctrl+F: To autofill details
Ctrl+R: To retrieve the narration from the previous voucher, for the same voucher type.
Ctrl+H: To change mode – open vouchers in different modes
Alt+S: To open the stock query report for the selected stock item
Ctrl+L: To mark a voucher as optional
Commonly Used Tally Shortcut Keys & Functions
ALT + D: This is used to delete the selected voucher/Master
ALT + V: It is used to open and view the file menu.
ALT + I: It is used in inserting new voucher
ALT + C: It is used to create a master
ALT + X: It cancels the voucher
ALT + 2: It creates duplicate vouchers from selected voucher
ALT + A: It saves the entry
ALT + N: It is used to add images, tables, and shapes.
CTRL + L: It is used to select the ledger
CTRL + O: It is used to select the Godowns
CTRL + Q: It is used to abandon the form
CTRL + ALT + R: It is used to rewrite the data for a company
Conclusion
Mastering Tally shortcut keys can significantly enhance your accounting efficiency. By using these shortcuts, you can expedite data entry, simplify navigation, and access various features and reports with ease. Incorporating these time-saving techniques into your daily accounting routine will not only save you time but also reduce the risk of errors. So, start using these Tally shortcut keys, and watch your productivity soar as you become a Tally pro!
FaQs
Q1: What are shortcut keys in Tally?
A1: Shortcut keys in Tally are keyboard combinations or key sequences that perform specific functions within the software. They help users navigate and work more efficiently in Tally.
Q2: How can I view a list of available shortcut keys in Tally?
A2: To view the list of available shortcut keys in Tally, you can press F12 from the main screen, which opens the Configuration screen. Then, select "Product & Features" and enable "Use Common Menus" and "Use Advanced Configuration." After saving, you can press F1 to view the available shortcut keys.
Q3: How do I create a new company in Tally using shortcut keys?
A3: To create a new company in Tally, you can press Alt + F3.
Q4: How do I open an existing company in Tally using shortcut keys?
A4: To open an existing company in Tally, you can press Alt + F1.
Q5: What is the shortcut for creating a voucher entry in Tally?
A5: To create a voucher entry, press V from the accounting or inventory voucher screen.
Q7: What is the shortcut for printing a report in Tally?
A7: You can press Alt + P to print a report in Tally.
Q8: How do I close Tally using shortcut keys?
A8: To close the Tally, press Alt + F4.
Q9: Is there a shortcut to export data from Tally to Excel?
A9: Yes, you can export data to Excel by selecting the report or screen you want to export, and then press Alt + E.
Q10: How do I quit Tally using shortcut keys?
A10: To quit Tally completely, press Alt + F12.
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